7 Effective Office Moving Tips for Hassle-free Move

Moving to a new office is associated with exciting new opportunities, business expansion and various upgradations related to resources and technology.
However, it can also be stressful because you are relocating your office to an entirely new set-up.
There are many things you need to consider and plan carefully for a smooth transition for you and your employees.
Here are seven tips to make the moving process effective and hassle-free-

• Planning is key

Moving to a newer office involves investing a significant amount of time, effort and fund. Hence meticulous planning is necessary before the move. You should finalise the layout of the new office and start planning accordingly.
Prepare an office moving checklist of all the tasks and items you need to complete and pack and track the progress regularly. It is a good idea to have a relocation meeting to help you identify any bottlenecks and address them immediately.

• Involve all employees

Inform all employees about the move well in advance so that they can start planning from their end. Assign responsibilities to everyone and appoint an ‘Office Moving team’. This team can have representatives from every department to oversee the progress of moving-related tasks.
Make every employee responsible for their desk so that each one of them takes care of packing personal items, work-related files, documents, books, stationery etc. Involvement of all employees is crucial to ease the transition.

• Inform all stakeholders

Notify all customers, suppliers, service providers, business partners, investors and affiliates of your move. If you think the relocation might affect project deadlines, make sure you inform the concerned parties well in advance and find a way to address it.
You can also include your new office address as a footnote or signature in all emails and communications to the external parties as soon as your move gets finalised.

• Hire a moving company

Hiring an office removalist is always a good idea to remove unnecessary moving stress. Do your research and get quotes from various moving companies. Check their online reviews and if possible, speak to a couple of their previous customers to understand the quality of their services. Clarify all your queries regarding costs, location, insurance, previous customer feedback etc. and make a well-informed decision.

• Pack and label

Start packing well in advance to avoid last-minute stress. Ensure that everyone labels all boxes correctly so that there are no issues while unpacking. One tip is to make labels that include the name of the employee, the location where the box should be placed and contents of the box. This will help you save a lot of time while unpacking all the boxes at the new office.

• Protect confidential data

Office moving can be very hectic, and you might not get time to keep a check on every single thing.
However, it is imperative to protect all confidential data in the form of files, folders, documents, storage devices etc. Make sure that you carry a backup of all the data before the move and have a trusted employee oversee the boxes containing such stuff.

• Discard items that you do not need

Before relocating, review what items will not be needed in your new office and discard them. It will not only help declutter the office but also help you give the new workplace a fresh feel.
You can donate the items or sell them off to vendors who buy second-hand office furniture or items.
Moving to a new office may be a lot of work, but if planned and executed well, it can be absolutely smooth and stress-free.
And of course, a post-relocation team celebration is the best idea to lift everyone’s spirits and drive away all the tiredness!